Protect patient privacy across every location

Think about how many people currently have physical access to your practice—and how many still do who shouldn't. Former assistants. A hygienist who left six months ago. The temp who covered two weeks last year. Physical keys don't expire, and rekeying a practice every time someone leaves is expensive enough that most don't do it consistently. That gap isn't just a security problem—it's a HIPAA exposure. The Physical Safeguards standard (45 CFR §164.310) requires covered entities to control and document access to spaces containing protected health information. Access logs showing who entered which area and when are the evidence that demonstrates compliance when a licensing board or OCR audit asks.

For practices that store or dispense controlled substances, DEA regulations add a second layer. Schedule II drugs must be stored in a securely locked cabinet, and many state pharmacy boards now require electronic access logging for controlled substance storage as a condition of maintaining a DEA registration. After-hours break-ins specifically targeting prescription medications and blank prescription pads are among the most common crimes against medical and dental offices. Intrusion detection with video verification means police are dispatched faster and arrive with footage already available—not just a triggered alarm code.

For multi-practice groups, inconsistent security across locations is the compliance vulnerability that's easiest for a regulator to find. Cone beam CT scanners run $60,000 to $150,000. Aesthetic laser equipment and ultrasound units add more. Centralized credential management that lets you apply consistent access policies across all offices—and revoke a departing employee's access at every location simultaneously—is what allows a growing practice to maintain the security posture that regulations require without a locksmith visit every time someone leaves.