Professional Office Security
Protect your clients, your data, and your reputation
Law firms, accounting practices, and professional service offices hold sensitive client information. Surety Business provides the access control and security you need to protect confidential data and demonstrate due diligence.
The physical security obligations of professional service firms
Think about how many people currently have physical access to your office—and how many still do who shouldn't. Former associates who left on good terms and were never asked for their key back. The paralegal who departed two years ago. The IT contractor who had a key to the server room. Physical keys don't expire, and rekeying a professional office every time someone leaves is expensive enough that most firms don't do it consistently. The result is a growing list of people who theoretically retain access to spaces containing client files, financial records, and proprietary information. Mobile credentials that revoke instantly—across every access point, from your phone—close this gap permanently.
Law firms operate under ABA Model Rule 1.6 and its state equivalents, which impose a duty of confidentiality that extends to the physical security of client files. Bar association ethics opinions in multiple states have addressed physical access control as a component of satisfying that duty. CPA and financial advisory practices face similar obligations under AICPA standards and the FTC Safeguards Rule, which requires documented access controls over spaces where customer financial information is stored. These aren't abstract considerations—they're the standards a licensing board or regulator applies if a breach or complaint prompts a review of your physical security practices.
Cleaning crew access is the vulnerability most professional offices address last and should address first. Building maintenance staff have unrestricted access to your entire office during off-hours—exposure to unlocked files, unattended screens, and physical documents—without the background vetting of your employees. Access control that confines cleaning staff to specific areas and logs their entry and exit times addresses this without creating friction with your vendor. It also generates the documentation you need to demonstrate to a client or regulator that access to sensitive areas was controlled, even during after-hours maintenance.
Why professional offices choose Surety
Control physical access
Manage who can enter your office and when. Mobile credentials eliminate key copies floating around with former employees.
Audit trail
Know exactly who accessed the office and when. Access logs support compliance requirements and internal investigations.
After-hours security
Professional monitoring protects your office overnight. Intrusion detection ensures you know immediately if someone enters unexpectedly.
Solutions for professional offices
Access control
- Mobile credentials for partners and staff
- Restrict access to file rooms and server areas
- Scheduled access for cleaning crews
- Visitor management through remote unlock
Intrusion detection
- Door contacts on all entry points
- Motion detection after hours
- Arm/disarm from your phone
- 24/7 professional monitoring available
Video surveillance
- Monitor reception and common areas
- Entry/exit documentation
- Review footage when issues arise
- Cloud storage for easy retrieval
Smart automation
- Lights and HVAC adjust to schedules
- Arm the system automatically at closing
- Scenes for "last one out" convenience
- Energy savings when the office is empty
Professional security without the overhead
Your office manager or IT person can handle basic equipment installation. Surety provides the same Alarm.com platform used by enterprise organizations—at a fraction of the cost and without multi-year commitments.